Step 5 of 6: Invoices
AI prepares your invoices, ready for you to check.
Job done? The invoice is prepared from the job details and is ready for you to check. It goes out only after you approve it. Customer details get collected along the way, and the back-office work your team keeps putting off gets done.
- Under 1 min
- per invoice, down from 30 to 40 minutes
- About 90%
- less admin time on orders and invoices
LinkTrade, by the team's estimate
Free. No obligation. We will confirm the workflow and plan it needs.
Example Aircon Services Pte Ltd
Invoice INV-0217
- Chemical wash, wall-mounted unit × 2
- $160.00
- General servicing, wall-mounted unit × 1
- $45.00
- Subtotal
- $205.00
- GST 9%
- $18.45
- Total
- $223.45
Ready for you to checkGoes out after you approve
"chatavocado is amazing. What took hours now takes less than a minute."
Landdis
Sound familiar?
Invoices go out late, or not at all.
Your team finishes a job, moves on to the next one, and the invoice sits unsent for days. Late invoices mean late payments.
Customer data is scattered everywhere.
Contact details in WhatsApp. Booking history in a spreadsheet. Invoices in email. Nothing connects. You can't see the full picture.
Admin waits until someone stays late.
Data entry, filing, follow-up emails. It's the work your team keeps putting off, so it piles up.
What back-office work gets done for you
We set it up. We connect it to your tools. You don't touch a dashboard.
Prepares the invoice when the job is done
The invoice is prepared from the job details with the right customer, items and amounts. It is ready for you to check and goes out only after you approve it.
Collects customer information automatically
As customers chat, the AI captures names, emails, phone numbers, and preferences. Everything ends up in one place.
Logs data to your spreadsheets
Connected to Google Sheets or Excel. Every booking, enquiry, and customer detail is recorded automatically.
Generates monthly reports
How many enquiries came in? How many converted? What's working? You get a clear summary without building it yourself.
Tracks what's working and what's not
The AI logs every conversation outcome. We use this data to show you where you're winning and where you're losing.
Holds the records, connects to the rest
Your customer and billing records live here, in the CRM and ERP we built, so the AI can act on them. Xero, Google Calendar, and your bank stay connected on the side.
Your billing records stay current
Who owes what, for which job, on which terms. The AI keeps the rows straight so month end is not a reconstruction exercise.
PayNow QR for the exact amount
Invoices with a PayNow QR for the exact amount still owed, and GIRO collections. Available as an add-on.
How PayNow invoices workThe quote comes earlier in the job. See how AI prepares quotes.
Only need one invoice or quote today? Make it with our free invoice generator, quotation template or PayNow QR generator.
Common questions
Can it replace my accounting software?
No, and it shouldn't. Our CRM and ERP hold the operational side: customers, jobs, invoices raised, data collected, follow-ups sent. Your accounting software stays in charge of the books.
Is customer data secure?
Yes. All data is encrypted, PDPA compliant, and stored securely. We never share customer data with third parties.
How long until it's live?
It depends on how much there is to set up. One 45-minute call gives us the business details. We configure it, and you approve it before launch.
Talk to our AI about your business.
Our AI replies straight away. Ask it anything, the way your customers would.
What happens next: our AI replies straight away, you show us the work taking up your time, and we recommend one job to hand over first. You decide if it is useful.
60+ businesses run on it. We take on a handful of new ones each month.
